Withdrawal From College or Courses

Withdrawal from College or Courses

Students who withdraw from either the College or a particular course must initiate such action in the ACT Center. Failure to attend class or providing informal notification to instructors will not be considered official notice of withdrawal. If a student never attends all courses and does not withdraw, the college will administratively withdraw them with full tuition liability.

Withdrawals initiated during the first three weeks of the semester (or its equivalent for shorter parts of term) result in deletion of the course(s) from the record. A student who officially withdraws from a course(s) between the 4th week and the end of the 11th week of the semester (or its equivalent for shorter parts of term) will receive a grade of “W”. If the student has not withdrawn by the end of the 11th week or its equivalent, the student will receive the grade that they earned in the course. Please refer to the Academic and/or the Credit Class Student Calendar for withdrawal deadlines.

If a student feels he or she has an extenuating circumstance that justifies an exception to the standard withdrawal policy, he or she may appeal to the Withdrawal Appeal Committee.

 The appeal process is limited to enrolled courses taken within the last three semesters prior to the semester when the request is made. (Appeals for semesters beyond this limit will not be reviewed.)

 All requests must be submitted in writing to the Withdrawal Appeal Committee and must include supporting documentation (e.g. copies of registration form, drop/add forms, medical verification) and the Withdrawal Appeal Form.

 Appeals received without the proper documentation and form will not be reviewed.

 Appeals must be made by the student. Appeals made “on behalf of” a student will not be reviewed.

 The Committee cannot change grades for completed courses. This can only be done by the instructor of the course.

 Medical withdrawals are limited to all, not some, courses within a semester unless it can be documented that the medical issue is directly related to the course being disputed.

 Appeals are limited to one per student.

Withdrawal procedures and add/drop refund dates are widely publicized. Therefore, appeals based on lack of awareness of these issues will not be reviewed. The Committee’s decisions are final.

Criteria for Appeals

 Death in the student’s immediate family (parent, sibling, offspring, spouse, grandparents).

 Unforeseen medical incapacitation of student or immediate family:

 Illness or injury of the student of such severity or duration that a competent medical authority certified that completion of the course is/was precluded.

 Family circumstances of such severity that the student’s presence
is/was required away from school and precluded completion of the course.

 Involuntary call to Military Duty – orders must accompany appeal.

 Advising error by College employee (includes failure to meet course prerequisites – documentation required)

The Withdrawal Appeal Committee does not, under any circumstances, take phone calls or schedule appointments. All appeals must be submitted in writing.

Before requesting retroactive cancellation and/or tuition refund appeal, students receiving financial aid should discuss the implication with a financial aid advisor so a determination will be based on a clear understanding of the consequences of withdrawing from courses. Retroactively canceling courses may result in being billed for financial aid that has been disbursed based on your original enrollment.

Rematriculation After Dismissal

Students who are academically dismissed lose their matriculated status. They may appeal the dismissal through the Office of the Dean of Student Services. If the appeal is successful, the student is rematriculated and may resume full-time or part-time matriculated study.

If the dismissal is upheld, the student must meet one of three conditions in order to rematriculate: 1) Participate in a student success workshop and work with an assigned advisor/counselor; 2) Register for part-time studies for the next semester on a non-matriculated basis. If the student receives grades of C or better in six credits or more, he/she may then return to full-time or part-time matriculated study in the following semester; or 3) Register on a non-matriculated basis or remain non-enrolled for two semesters. The student may then reapply for full-time study (or part-time matriculated study) without meeting special conditions.

Dismissed students who have met the conditions for rematriculation must apply for rematriculation. Application for rematriculation should be initiated in the Office of Admissions. In all cases, the conditions specified to be rematriculated must have been satisfied or be in the process of being met at the time of application.

Students who are dismissed from either full- or part-time status and lose their matriculation are not eligible for financial aid from either federal or New York state sources.

If a student’s dismissal is successfully appealed, her or his financial aid may still be in jeopardy due to a lack of satisfactory academic progress.